1. What month/season do you do your assessments? 2. How much do your leagues pay per team? 3. Do the leagues vote on the amount per team or do you tell them the amount? 4. What happens to leagues who do not pay in time? Thanks! -- Amy Dahlin District Administrator WA District 11 Little League
I usually do it late May/early June after all the drops and adds are in. I use the data center to count teams. I charge $25 per team. I don't assess Challenger and I don't assess the subordinate league in a combined teams situation unless they sign up and register in both leagues. The leagues voted in $25 a team back in about 2015 after I asked for $15. I was able to build up a little reserve over that time, so I don't anticipate another increase for a few years, but it won't be me running it, so who knows. Nothing happens in my district to teams that don't pay on time. I rebill in October and let the new board/treasurer know they are behind. In January I talk to the league. My fear then is embezzlement or some other cash flow issue. The only penalty I could impose is to ban them from TOC and/or interleague, but I have never even threatened that because it would hurt the kids. On Tue, Jun 30, 2026 at 12:09 AM Amy Dahlin via Wadas < wadas@lists.rodeonetworks.com> wrote:
1. What month/season do you do your assessments? 2. How much do your leagues pay per team? 3. Do the leagues vote on the amount per team or do you tell them the amount? 4. What happens to leagues who do not pay in time?
Thanks! -- Amy Dahlin District Administrator WA District 11 Little League _______________________________________________ Wadas mailing list Wadas@lists.rodeonetworks.com http://lists.rodeonetworks.com/mailman/listinfo/wadas
D6 I charge $45 (going to $50 in January) I send out the invoices April. If they don’t pay by the deadline I don’t sign affidavit tell they pay. In January I go over the previous years budget and show them again where all the money has gone and what’s been paid. From there I get there opinions but ultimately, the decision is the DAs on what to charge. But the moral of my story is as I try to include everybody on the decision as well On Tue, Jun 30, 2026 at 8:56 AM WA District 3 Little League via Wadas < wadas@lists.rodeonetworks.com> wrote:
I usually do it late May/early June after all the drops and adds are in. I use the data center to count teams. I charge $25 per team. I don't assess Challenger and I don't assess the subordinate league in a combined teams situation unless they sign up and register in both leagues. The leagues voted in $25 a team back in about 2015 after I asked for $15. I was able to build up a little reserve over that time, so I don't anticipate another increase for a few years, but it won't be me running it, so who knows. Nothing happens in my district to teams that don't pay on time. I rebill in October and let the new board/treasurer know they are behind. In January I talk to the league. My fear then is embezzlement or some other cash flow issue. The only penalty I could impose is to ban them from TOC and/or interleague, but I have never even threatened that because it would hurt the kids.
On Tue, Jun 30, 2026 at 12:09 AM Amy Dahlin via Wadas < wadas@lists.rodeonetworks.com> wrote:
1. What month/season do you do your assessments? 2. How much do your leagues pay per team? 3. Do the leagues vote on the amount per team or do you tell them the amount? 4. What happens to leagues who do not pay in time?
Thanks! -- Amy Dahlin District Administrator WA District 11 Little League _______________________________________________ Wadas mailing list Wadas@lists.rodeonetworks.com http://lists.rodeonetworks.com/mailman/listinfo/wadas
_______________________________________________ Wadas mailing list Wadas@lists.rodeonetworks.com http://lists.rodeonetworks.com/mailman/listinfo/wadas
D8 does the assessments in the fall based on the previous 'regular' season chartered team counts. They are due by Jan 1 with a few always going into Spring. I haven't really had an issue with getting the leagues to pay their assessments, especially since I call out each month in our meeting what leagues still haven't completed certain tasks (Safety, Charter, payments, low numbers on background/abuse awareness, etc). I use league peer pressure on a displayed status chart. I haven't had to resort to withholding signatures or approval, and hope to never have to. My leagues like to know in the fall so that they plan for the assessment as a part of their yearly budgets that they also set in the fall. For the 2025-2026 season, we charge $60 per regular season team from the previous year, and that is because the majority of the All Star Tournament costs are bourne by the District. We only charge the HOST league for combined teams. Plus, the league Presidents have wanted District-level funds to cover some costs—like helping with some of the cost of sending teams to Regionals—we had 4 last year, costs for umpires to travel to State Tournaments and training, .... The Presidents approve the District budget so they have direct say-so in the assessment fees. For the 2024-2025 season, they proposed a higher assessment than I was even proposing. Their decision, their vote. I advise them in the Spring to ensure their regular season charters are correct for multiple reasons. Also, most league guesstimate when Chartering opens for the season, and then make updates as things solidify. Its usually a reminder in the Spring to ensure they keep it updated: 1. June 1 deadline to make any changes in the Data Center. 2. LL Insurance coverage 3. Assessments for the fall --Brian (D8) ________________________________ From: Wadas <wadas-bounces@lists.rodeonetworks.com> on behalf of Melanie Heaton via Wadas <wadas@lists.rodeonetworks.com> Sent: Tuesday, June 30, 2026 9:06 AM To: Washington DAs Discussion Forum <wadas@lists.rodeonetworks.com> Cc: Melanie Heaton <Melanie.Heaton@dist6wa.org> Subject: Re: [Wadas] Assessments Questions D6 I charge $45 (going to $50 in January) I send out the invoices April. If they don’t pay by the deadline I don’t sign affidavit tell they pay. In January I go over the previous years budget and show them again where all the money has gone and what’s been paid. From there I get there opinions but ultimately, the decision is the DAs on what to charge. But the moral of my story is as I try to include everybody on the decision as well [https://ci3.googleusercontent.com/mail-sig/AIorK4zGk8-yezY4n8BIh9Xq5EKJaHcQV...] On Tue, Jun 30, 2026 at 8:56 AM WA District 3 Little League via Wadas <wadas@lists.rodeonetworks.com<mailto:wadas@lists.rodeonetworks.com>> wrote: I usually do it late May/early June after all the drops and adds are in. I use the data center to count teams. I charge $25 per team. I don't assess Challenger and I don't assess the subordinate league in a combined teams situation unless they sign up and register in both leagues. The leagues voted in $25 a team back in about 2015 after I asked for $15. I was able to build up a little reserve over that time, so I don't anticipate another increase for a few years, but it won't be me running it, so who knows. Nothing happens in my district to teams that don't pay on time. I rebill in October and let the new board/treasurer know they are behind. In January I talk to the league. My fear then is embezzlement or some other cash flow issue. The only penalty I could impose is to ban them from TOC and/or interleague, but I have never even threatened that because it would hurt the kids. On Tue, Jun 30, 2026 at 12:09 AM Amy Dahlin via Wadas <wadas@lists.rodeonetworks.com<mailto:wadas@lists.rodeonetworks.com>> wrote: 1. What month/season do you do your assessments? 2. How much do your leagues pay per team? 3. Do the leagues vote on the amount per team or do you tell them the amount? 4. What happens to leagues who do not pay in time? Thanks! -- Amy Dahlin District Administrator WA District 11 Little League _______________________________________________ Wadas mailing list Wadas@lists.rodeonetworks.com<mailto:Wadas@lists.rodeonetworks.com> http://lists.rodeonetworks.com/mailman/listinfo/wadas _______________________________________________ Wadas mailing list Wadas@lists.rodeonetworks.com<mailto:Wadas@lists.rodeonetworks.com> http://lists.rodeonetworks.com/mailman/listinfo/wadas
Hi Amy, We have not had an issue with assessments from our leagues. In D-13 we established a practice of having a “Winter Baseball Meeting” the last weekend in October. Board representatives from ALL Leagues are required to send a representative, or as many reps as they like. (I encourage as many as a league can send to come). We discuss and vote on things at this meeting and get all caught up for the last year, meet new Board members and other things... We buy lunch, so attendance is usually good to the meeting. Last year out of our 8 leagues we had 17 attendees. We do several things at this meeting, like setting the location of the District Tournament, the tournament format, who the tournament director will be (It’s always a representative of the host league), and we set assessments and discuss where the assessment money went. We also talk about our plans for the upcoming year, and what our goals are financially as a District. This helps ease the “assessment hassles”. Currently our District charges $4 per player that is registered as of April 1 of the new year. This gets the most recent player numbers and puts the assessment at a time when leagues are flush with cash from registrations and not after the season when they are all broke 😉 . The District Treasurer sends out an invoice the first week in April and the invoice is due by the end of the month. We also re-iterate the rule that if their assessments are not met by District Tournament time, we don’t sign books. I do get the odd check each year from some league that forgot to pay assessments the day of book signing for the District Tournament, but most pay as soon as they get the invoice. The District buys all the awards, baseballs, umpire food and rooms if they travel in and so forth for the District Tournament, pays for advertising, and most “extra” stuff the tournament may need. This is where the bulk of the assessment goes as we try not to burden a smaller leagues with the financial commitment of a District Tournament – they have enough problems getting volunteers. We might have $750-$1500 or so left at the end of the year… which we contribute to the mandatory Bob Toigo retirement fund. Unfortunately it hasn’t happened yet, so the fund just keeps building. 😉 😉 😉 Maybe someday the fund will get big enough so that we can buy our own private jet like D-9 has and make all the state meetings in fine fashion. (That’s a joke in case this email gets sent to Western). Sincerely, JP District Administrator (DA) Washington Little League – District 13 E: dadist13@wadist13ll.org<mailto:dadist13@wadist13ll.org> T:509-995-4200 http://www.wadist13ll.org Follow us on Facebook@wadist13ll [cid:image005.png@01DD091A.8B9684C0][cid:image006.jpg@01DD091A.8B9684C0] From: Wadas <wadas-bounces@lists.rodeonetworks.com> On Behalf Of Amy Dahlin via Wadas Sent: Tuesday, June 30, 2026 12:09 AM To: Washington DAs Discussion Forum <wadas@lists.rodeonetworks.com> Cc: Amy Dahlin <da.wa.dist11@gmail.com> Subject: [Wadas] Assessments Questions 1. What month/season do you do your assessments? 2. How much do your leagues pay per team? 3. Do the leagues vote on the amount per team or do you tell them the amount? 4. What happens to leagues who do not pay in time? Thanks! -- Amy Dahlin District Administrator WA District 11 Little League
participants (5)
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Amy Dahlin -
Brian Marantz -
J. P. -
Melanie Heaton -
WA District 3 Little League