All,
For the upcoming year, if YOUR LEAGUE is not able to hold elections due to
Corona Virus restrictions, Little League has approved the following and
attached for the procedure to elect Board Members electronically.
Please read and review and if applicable to your situation, then please
follow the guidelines and report the election results to me and update the
LL Data Center.
Thanks
JP
Guidelines below and attachments above:
Annual Meeting of the Members: Due to the unprecedented circumstances
presented by the coronavirus pandemic, Little League has authorized local
leagues to hold their annual election remotely provided the following
occurs:
Due to the COVID-19, local leagues may hold their annual election
electronically provided they confirm the following:
* Notice of the meeting must be provided as outlined in the league's
constitution. Each league will be required to provide a notice of election
to membership that provides for 10 additional days from what is currently
outlined in the league's constitution.
* Nominations are accepted in accordance with the current
constitution.
* A quorum of membership must still be established in order to conduct
the election, for this purpose the number of ballots submitted will
establish a quorum.
Attached are templates to use if holding an electronic election: Please
update to reflect your individual league and league's constitution.
1. Notice of Meeting: Allow for an additional 10 days plus number of
days outlined in constitution.
2. Nomination: Send out at the same time as Notice of Meeting.
3. Election: Allow for 72 hours (3 days) to collect ballots.
4. Election Results: Share after board has been voted on and after
board of director are in position.
Please note: if the league is using an online platform to conduct elections,
notate such in the attached documentation. All areas highlighted in YELLOW
will need to be modified to fit the league's needs. Please remind leagues to
reference their constitutions.
